EBRAINS Code of Conduct
Welcome – contribute to inspiring and respectful discussions and collaboration at theEBRAINS Summit!
This Code of Conduct is modeled after the European Code of Conduct for Research Integrity(https://allea.org/code-of-conduct/). It emphasizes how we interact with one another as a community influenced by diverse characteristics, including personalities, communication styles, primary languages, and cultural backgrounds. We prioritise clarity and curiosity over confrontation and assumption.
We assume good intentions andclarify misunderstandings:
- Someone might sound blunt but might just be direct or aiming to be efficient
- A participant might avoid eye contact out of respect, not disinterest
- Speaking while someone is talking might be meant as active engagement, not interruption
We help each other feel understood, and we stay open to learning across different communication styles.
We keep the space healthy and collaborate with generosity:
- We encourage newcomers, celebrate others, share knowledge and credit honestly
- We don’t make assumptions about someone’s ability based on for example, gender, language, or level of experience
- We stay on topic, use appropriate channels - and don’t dominate or derail discussions
- We focus on ideas, not individuals - feedback is constructive and requests are specific
We assume good intentions - but never at the expense of safety. When we notice tensions, we step in kindly and ask how we can help.
Respect Boundaries
Everyone deserves to feel safe and welcome. We are committed to addressing harm, setting clear boundaries, and not tolerating harassment in any form. Respect for one another’s dignity, boundaries, and wellbeing is essential to this community. Unacceptable behaviours include:
- Harassment or intimidation, including mocking, threats, or deliberate exclusion
- Inappropriate content, such as sexual jokes, imagery, or comments
- Unwanted contact, whether repeated messages or physical approaches
- Privacy violations, like sharing someone’s private messages or images without permission
If someone tells you a behaviour is making them uncomfortable, stop immediately. If you are unsure, ask or step back.
Photographing and Recording during the event
Taking photos, audio and video recordings is the responsibility of the organiser of the event and authorised persons. This content, if applicable for distribution, will be shared with the participants during and after the event via the Summit’s website and social media channels. Don't take photos, record videos, or record audio of the event participants or the content they're presenting without permission.
Get in touch if you feel unsafe or need support
Sometimes, harm occurs. If something does not feel right, whether it’s a misunderstanding, uncomfortable exchange, or something more serious: you’re not alone. If you experience or witness harm, you are encouraged to reach out to the organiser of the EBRAINS Summit at ebrainssummit@haca.studio with the headline "Code of Conduct". We are available to: Listen to your concerns, clarify intent and help mediate if needed. Further actions may include formal mediation, exclusion from the event, escalation to leadership or legal action. Make sure you provide us with all the details needed to follow up on your request. All reports are handled respectfully and confidentially if needed.